Manage your existing documents within your project on Innoslate's Documents Dashboard.
| Navigating to Documents Dashboard | How to navigate to the Documents Dashboard |
| Adding Widgets | How to Add Widgets to the Documents Dashboard |
| All Existing Documents Widget | Overview of the All Existing Documents Widget |
| Filter, Sort and Search the All Existing Documents Widget | How to Filter, Sort and Search the All Existing Documents Widget |
| Modifying Document Cards in the All Existing Documents Widget | Overview of the Document Card Options in the All Existing Documents Widget |
The Documents Dashboard functions as the central hub for all the documents in an Innoslate project. This dashboard empowers users to create, modify, organize, search, and filter documents based on personal preferences. Additionally, users have the option to customize this dashboard and save it for their team to access.
Navigating to Documents Dashboard
From the Top Navigation Bar, click on 'Documents'.
If users don't see 'Documents' in the top navigation bar, it can be found under the 'MENU' dropdown on the top left of the navigation bar, under the 'General' heading.
Adding Widgets to the Documents Dashboard
Innoslate users can modify their Dashboard and organize it by the ‘Add Widget’ button on the Documents Dashboard.
A pop up appears allowing users to select from two options:
- The 'All Existing Documents' widget contains all existing documents in an Innoslate project.
- The 'Document Card' widget allows users to easily access an individual document.
After selecting a widget, take note of the 'Save to project' toggle. When enabled, all users who have access to the project will be able to view the widget on their Documents Dashboard.
All Existing Documents Widget
The 'All Existing Documents' widget is where users can conveniently access all of the documents in their Innoslate project. Innoslate users have a variety of options available to them for filtering, sorting, searching, and interacting with documents within this widget.
When users hover their mouse over the top right of the heading bar a 'Lock' appears so that this widget remains in place on their Documents Dashboard. Users can also remove this widget from their Dashboard by clicking the 'Close (X)'button.
Filter, Sort and Search the All Existing Documents Widget
Users can filter the documents by document type:
Sort the documents by most recently created date, most recently modified date, name or number:
Users may also use the 'Advanced Search Editor' or the 'Search Field' to query and find a specific document:
When a user clicks on the 'Advanced Search Editor' a pop up will appear:
The 'Advanced Search Editor' will reflect the previous sort and filter options discussed from the upper left side of the 'All Existing Documents' Widget. It also provides users the ability to add on and build their query in the pop-up window. Users can choose from a variety of ordering and sorting options, such as ascending or descending, and utilize additional options to effectively search for documents.
The 'Search Field' allows users to type in their query for a specific type of document or clear their query here.
Users can also easily browse through their documents by paging on the lower left corner and select the number of documents they prefer to display in this widget with the 'Tiles per Page' dropdown on the lower right hand.
Additionally, users may save their layouts on their Documents Dashboard. When a change is made on the dashboard, the 'Save Dashboard Layout' option will appear.
Modifying Documents from a Document Card in the All Existing Documents Widget
- Edit Entity
Clicking on the 'Edit Entity' icon will open a pop-up that enables users to modify the root entity of the document, known as the Artifact entity. This feature allows users to edit fields such as the Artifact's name, number, description, and labels.
- Refresh Image
- Clone Document
- Delete
Users have the option to delete an artifact and its contents by clicking on the 'Delete Document' icon.
Soft delete will remove the Document from the Manage Document Dashboard, but will not affect the structure of the Document.
Hard delete will delete the Entire Document, including entities that may be shared between other constructs.
A confirmation will appear to ensure that the user understands that deleting the document and its contents.
- Reports
Innoslate users can export a PNG of the Document thumbnail image or an XML or INNO of the whole document from the 'Reports' button of a Document Card.
- To learn about the Documents Card Widget, Click Here.
- To continue learning about the Document Dashboard, Click Here.
(Next Article: Create a Document in Innoslate)