Overview of the Cleaning Dashboard for Super Admins
Version 4.9 introduces a powerful feature for Super Admins to effectively manage and delete users and organizations in their Enterprise environment through the Cleaning Dashboard. Let's explore the capabilities of this new Dashboard.
Navigating to Cleaning Dashboard
To access the Cleaning Dashboard, Super Admins need to navigate through the Admin Dashboard within the Enterprise installation. Look for the 'Admin Dashboard' option on the left sidebar, as it isn't accessible through a specific organization's Admin Dashboard. You can easily spot the Cleaning Dashboard by its yellow icon located at the top right corner, next to the Support Dashboard.
Super Admins may also access the Cleaning Dashboard by entering the following URL: http://localhost:8080/admin/cleaning
Cleaning Dashboard Overview
When you first access the Cleaning Dashboard, you will see two tables: the Clean Organizations table and the Clean Users table. Now, let's delve into the available options in each.
Clean Organization
The Clean Organization table has 2 options provided right next to every organization as highlighted below, Clean or Delete.
Delete
Delete will permanently delete the organization and it's projects. While we encourage regular data backups, it would be encouraged to back up the data in the database application before deleting an organization, as this is a permanent action.
Clean
The Clean icon in the Clean Organization table will open a window to allow Super Admins to reconfigure the license counts for each license type and the expriation date for that particular organization.
Click on 'Next' and the window will also allow users to update the Entity limit for the organization. The Entity limit is the max amount of entites that can be created amongst all projects within an organization.
Select 'Clean' to have the changes take effect.
Clean Users
The Clean Users table has 4 areas for Super Admins to interact with:
The left side allows Super Admins to select users individually to delete.
The footer has 2 options, which allows Super Admins to indicate how many users to display (bottom right) and to page through them (bottom left).
The top right of the Users Table have 2 icons that will appear when hovering your cursor over the header area of the table. These icons allow users to Search (magnifying glass) and apply Settings (wrench).
Search
When users select on the 'Search for User' Icon, a search field will appear below so Super Admins may search for a particular user.
Once a user is found and selected, a trash can will appear in the header for users to delete that user specifically:
To go back to the list, be sure to select 'Close Search'.
Settings
The Settings option provides Super Admins more choices for including and excluding certain users based on organization or Admin permission:
Exclude Organization List
To exclude a specific organization's users, the Exlude Organization List can be extremely helpful. This option will make a window appear to have the Super Admin select which users by the organization selected, to exclude in the list:
Be sure to select 'Update' to apply to the Clean Users Table.
Include/Exclude Admins
The Include Admins is a toggle so it will say Exclude Admins if Admins are already included. The users list will automatically reflect the appropriate selection.